List of steps

(Total number of steps: 22)

Meet Hanoi Industry and Trade Department (HITD)

Request meeting with HITD

Meet HITD

Obtain consular certification by foreign authorities (2)

Submit application for consular certification

Collect certified documents

Obtain consular legalization by Vietnamese authorities (3)

Submit application for consular legalization

Pay consular legalization fee

Collect legalized documents

Obtain certified translations (2)

Submit documents for translation

Collect certified translations

Obtain authenticated copies of passports or Vietnamese ID cards (2)

Submit passports or Vietnamese ID cards for authentication

Collect authenticated copies of passports or Vietnamese ID cards

Sign contract on office lease (1)

Sign contract on office lease

Obtain Establishment Certificate (3)

Submit application for Establishment Certificate

Verify the status of the application

Collect Establishment Certificate

Obtain authenticated copies of Establishment Certificate (2)

Submit Establishment Certificate for authentication

Collect authenticated copies of Establishment Certificate

Obtain seal and seal registration certificate (2)

Submit application for seal and seal registration certificate

Collect seal and seal registration certificate

Obtain certificate of tax registration (2)

Submit application for certificate of tax registration

Collect certificate of tax registration

Open bank account (1)

Open bank account

Publicize Representative Office's operation (2)

Publish in newspaper

Notify HITD of the Representative Office's operation

Preview & Print

Properties

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	Include recourse information		"Certification sheet" format

Summary of the procedure

Where to go? (12)

You will have to go to the following agencies. The number indicates how many interactions are required with each entity.

Hanoi Industry and Trade Department (HITD) (x 6)

* * 11 12 13 22

Diplomatic missions, consular offices of foreign country in Vietnam (x 2)

1 2

Consular Department - Ministry of Foreign Affairs (x 2)

3 5

Finance Administrative Department - Ministry of Foreign Affairs

Any authorized translation company (x 2)

6 7

Any District People's Committee (x 2)

8 9

Any Office Lessor

Any District or Commune People's Committee (x 2)

14 15

Connecting One-Stop Shop Unit of Hanoi (x 2)

16 17

Hanoi Tax Authority (x 2)

18 19

Any commercial bank

Any local / national newspaper

What you will get (4)

The objective of the procedure is to obtain those documents.

Establishment Certificate

Seal

Seal registration certificate

Certificate of tax registration

Required documents

The documents with green band will be provided to you during the procedure.

Request letter for meeting with HITD

Certificate of incorporation

Audited financial report

Application for consular authentication (Form LS/HPH-2012/TK)

Certified copy of certificate of incorporation

Certified copy of audited financial report

Passport or Vietnamese ID card of the person submitting application file (x 2)

3 18

Consular legalization receipt

Application Receipt (legalization)

Payment Receipt (legalization)

Passport or Vietnamese ID card of the person collecting result (x 3)

5 12 19

Legalized copy of certificate of incorporation (x 2)

6 11

Legalized copy of audited financial report (x 2)

6 11

Document Receipt (translation)

Payment Receipt (translation)

Passport or Vietnamese ID card of the chief representative

Application Receipt (authentication)

Application for Establishment Certificate (Appendix I-1)

Certified translation of legalized copy of certificate of incorporation

Certified translation of legalized copy of audited financial report

Letter of Appointment of Chief Representative (ENG-VIE)

Authenticated copy of passport or Vietnamese ID card of the chief representative (x 3)

11 16 20

Contract on office lease

Application Receipt (x 2)

12 13

Establishment Certificate (x 3)

14 17 18

Application Receipt (authentication)

Authenticated copy of Establishment Certificate (x 3)

16 20 21

Application Receipt (seal)

Application for Tax registration

Application Receipt (tax registration)

Application for opening bank account

Notification of the representative office's operation

Newspaper announcement

Seal registration certificate

Bank Account Notification

Visa and labor contract of the chief representative

Visa and labor contract of the foreign employees

Cirriculum vitae and labor contract of the Vietnamese employees

How much?

Estimated cost of the procedure VND 7,930,000

Cost detail	Estimate your cost
VND 30,000 per stamp - VND 60,000 Legalization fee	stamps: 2
VND 100,000 per page - VND 3,000,000 Translation fee - assumption of 30 pages	pages: 30
VND 2,000 per page - VND 8,000 Authentication fee - assumption of 4 copies of passport with the first page to be authenticated	pages: 4
VND 3,000,000 Fee for issuance of Establishment Certificate
VND 4,000 per copy - VND 12,000 Authentication fee - assumption of 3 copies of Establishment Certificate to be authenticated	copies: 3
VND 300,000 Seal making fee - for reference only
VND 50,000 Payment for issuance of seal registration certificate
VND 500,000 per issue - VND 1,500,000 advertising fee	issues: 3

How long ?

The estimated total time is calculated by adding the time spent: 1) waiting in queue, 2) at the counter and 3) between steps.

	Min.	Max.
Total time (sum):	15 d	32 d
of which:
Waiting time in queue (sum):	1h. 50mn	6h. 15mn
Attention at counter:	1h. 45mn	4h. 25mn
Waiting time until next step (sum):	15 d	32 d

Legal justification?

The regulations which justify the procedure and its content

Circular No. 01/2012/TT-BNG of the Ministry of Foreign Affairs dated March 20, 2012 guiding a number of provisions of the Government’s Decree No. 111/2011/ND-CP of December 5, 2011, on consular certification and legalization
articles 1, 6, 9, 10, 11, 12, 13

Circular No. 03/2008/TT-BTP of the Ministry of Justice dated August 3, 2008 guiding the implementation of a number of article of the Governments Decree No. 79/2007/ND-CP dated May 18, 2007, on the issue of copies master registers, authentication of copies from originals, authentication of signatures
Sections 5, 6, 7 , Article 1

Circular No. 07/2010/TT-BCA of the Ministry of Public Security dated February 5, 2010 on stipulating in detail a number of articles of Decree No. 58/2001/NĐ-CP dated August 24, 2001 on management and use of seals and supplementing a number article of Decree No. 31/2009/NĐ-CP dated April 1, 2009
Article 4

Circular No. 11/2006/TT-BTM dated 28 September 2006 on Vietnam-based representative offices and branches of foreign traders
Sections II.1, IV.1

Circular No. 133/2012/TT-BTC dated 13 August 2012 on the collection, remittance and management of fees for licensing representative offices of foreign traders in Vietnam
articles 2, 2.1.a

Circular No. 193/2010/TT-BTC of the Ministry of Finance dated December 2, 2010, providing for the collection, remittance, management and use of the fee for appraisal of security conditions
Article 3

Circular No. 21/2012/TT-BCA of the Ministry of Public Security dated April 13, 2012 providing for seals of the State's agencies and titles
Article 10

Circular No. 36/2004/TT-BTC of the Ministry of Finance dated April 26, 2004 stipulating the collection, payment and management on using legalization fees, consular certification
Section I.3

Circular No. 80/2012/TT-BTC of the Minister of Finance dated May 22, 2012 guiding the law on tax administration with regard to tax registration
articles 3, 4, 5, 6, 7, 8

Circular No. 98/2011/TT-BTC of the Ministry of Finance dated July 5, 2011 amending and supplementing Circular No. 36/2004/TT-BTC dated April 26, 2004 of the Ministry of Finance stipulating the collection, payment and management on using legalization fees, consular certification
Article 1

Decree No. 04/2012/ND-CP of the Government dated January 20, 2012 amending and supplementing article 5 of the Government’s Decree No. 79/2007/ND-CP dated May 18, 2007 on the issue of copies from master registers, authentication copies from originals, authentication of signatures
Article 1

Decree No. 108/2006/ND-CP of the Government dated 22 september 22, 2006 providing guidelines for implementation of a number of articles of Law on Investment
Article 4

Decree No. 111/2011/ND-CP of the Government of December 5, 2011, on consular certification and legalization
articles 14, 15

Decree No. 120/2011/ND-CP dated 16 December 2011 of the Government amending and supplementing administrative procedures provided in a number of decrees detailing the Commercial Law
Article 2

Decree No. 31/2009/ND-CP of the Government dated April 1, 2009 on amending and supplementing a number of articles of the Government’s Decree No 58 /2001/ND- CP dated August 24, 2001 on management and use of seals
Article 1.5

Decree No. 58/2001/NĐ-CP of the Government dated August 24, 2001 on management and use of seals
Article 10.2

Decree No. 72/2006/ND-CP dated 25/07/2006 of the Government detailing the Commercial Law regarding Vietnam-based representative offices and branches of foreign traders
articles 4, 5, 6, 7, 8.1, 8.2

Decree No. 79/2007/ND-CP of the Government dated May 18, 2007 on the issue of copies from master registers, authentication copies from originals, authentication of signatures
articles 5, 5.1.b, 13, 14, 15, 18

Joint Circular No. 92 /2008/TTLT-BTC-BTP dated October 17, 2008 of the Ministry of Finance and the Ministry of Justice guiding the rates and the collection, remittance, management and use of fees for the issue of copies and authentication fees

Joint Circular No. 92 /2008/TTLT-BTC-BTP of the Ministry of Finance and the Ministry of Justice dated October 17, 2008 on guiding the rates and the collection, remittance, management and use of fees for the issue of copies and authentication fees
Section II.1

Law on Tax Management No. 78/2006/QH11
articles 21, 22, 23, 24, 25, 26