List of steps

(Total number of steps: 22)

Meet Hanoi Industry and Trade Department (HITD)

Request meeting with HITD

Meet HITD

Obtain consular certification by foreign authorities (2)

Submit application for consular certification

Collect certified documents

Obtain consular legalization by Vietnamese authorities (3)

Submit application for consular legalization

Pay consular legalization fee

Collect legalized documents

Obtain certified translations (2)

Submit documents for translation

Collect certified translations

Obtain authenticated copies of passports or Vietnamese ID cards (2)

Submit passports or Vietnamese ID cards for authentication

Collect authenticated copies of passports or Vietnamese ID cards

Sign contract on office lease (1)

Sign contract on office lease

Obtain Establishment Certificate (3)

Submit application for Establishment Certificate

Verify the status of the application

Collect Establishment Certificate

Obtain authenticated copies of Establishment Certificate (2)

Submit Establishment Certificate for authentication

Collect authenticated copies of Establishment Certificate

Obtain seal and seal registration certificate (2)

Submit application for seal and seal registration certificate

Collect seal and seal registration certificate

Obtain certificate of tax registration (2)

Submit application for certificate of tax registration

Collect certificate of tax registration

Open bank account (1)

Open bank account

Publicize Representative Office's operation (2)

Publish in newspaper

Notify HITD of the Representative Office's operation

Preview & Print

Properties

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Submit application for Establishment Certificate

(last modified: 10/01/2015)

Timeframe ( ver detalles )

Espera hasta paso siguiente

20 mn - 75 mn

1 day - 3 days

Contact details

Hanoi Industry and Trade Department (HITD)

Entity in charge

Hanoi Industry and Trade Department (HITD)

331 Cau Giay Street , Hanoi
Tel: +84 42 215 5527
Fax: +84 46 269 1288
Email: [email protected]
Website: http://congthuonghn.gov.vn

Unit in charge

Division of Reception and Release

Mon:	08:30-11:00, 13:30-16:00
Tue:	08:30-11:00, 13:30-16:00
Wed:	08:30-11:00, 13:30-16:00
Thu:	08:30-11:00, 13:30-16:00
Fri:	08:30-11:00, 13:30-16:00

Person in charge

MS. DUONG THANH TINH

Office staff
Tel: +84 42 215 5546
Email: [email protected]

Expected results

Application Receipt

Payment Receipt

Requirements

For all cases:

Application for Establishment Certificate (Appendix I-1) (original)

Legalized copy of certificate of incorporation (original)

Certified translation of legalized copy of certificate of incorporation (original)

Legalized copy of audited financial report (original)

Certified translation of legalized copy of audited financial report (original)

Letter of Appointment of Chief Representative (ENG-VIE) (original)
The letter of appointment (or labor contract) should mention the salary amount of the chief representative for tax calculation purpose

Authenticated copy of passport or Vietnamese ID card of the chief representative (original)

Contract on office lease (original + Simple copy)
The original is required to present at the counter for authenticity checking purpose

In case of submitting the application by the legal representative:

Passport or Vietnamese ID card of the company's legal representative (original)
to present at the counter

In case of submitting the application by the authorized representative:

Power of Attorney (original)
regarding establishment of Representative Office

Passport or Vietnamese ID card of the person submitting application file (original)
to present at the counter

Time frame

Waiting time in queue: Min. 10mn - Max. 45mn

Attention at counter: Min. 10mn - Max. 30mn

Waiting time until next step: Min. 1 day - Max. 3 days

Legal justification

Decree No. 72/2006/ND-CP dated 25/07/2006 of the Government detailing the Commercial Law regarding Vietnam-based representative offices and branches of foreign traders
articles 4, 5, 6, 7

Decree No. 120/2011/ND-CP dated 16 December 2011 of the Government amending and supplementing administrative procedures provided in a number of decrees detailing the Commercial Law
Article 2

Circular No. 11/2006/TT-BTM dated 28 September 2006 on Vietnam-based representative offices and branches of foreign traders
Section II.1

Circular No. 133/2012/TT-BTC dated 13 August 2012 on the collection, remittance and management of fees for licensing representative offices of foreign traders in Vietnam
Article 2

Additional information

Number of set of application file: 01 original set.

Further notes:
a. All foreign documents must be legalized and translated into Vietnamese.
b. Legalized documents must be submitted within 03 months after their legalization's date; otherwise, the process of consular legalization must be re-done.