List of steps
(Total number of steps: 22)
Meet Hanoi Industry and Trade Department (HITD)
Obtain consular certification by foreign authorities  (2)
Obtain consular legalization by Vietnamese authorities  (3)
Obtain certified translations  (2)
Obtain authenticated copies of passports or Vietnamese ID cards  (2)
Sign contract on office lease  (1)
Obtain Establishment Certificate  (3)
Obtain authenticated copies of Establishment Certificate  (2)
Obtain seal and seal registration certificate  (2)
Obtain certificate of tax registration  (2)
Open bank account  (1)
Publicize Representative Office's operation  (2)

Preview & Print

Properties
 
11
Submit application for Establishment Certificate
(last modified: 10/01/2015)

Timeframe ( ver detalles )

Espera hasta paso siguiente

20 mn  -  75 mn
1 day  -  3 days

Contact details

Entity in charge

Hanoi Industry and Trade Department (HITD)

331 Cau Giay Street , Hanoi
Tel: +84 42 215 5527
Fax: +84 46 269 1288
Email: [email protected]
Website: http://congthuonghn.gov.vn

Unit in charge

Division of Reception and Release

Mon: 08:30-11:00, 13:30-16:00
Tue: 08:30-11:00, 13:30-16:00
Wed: 08:30-11:00, 13:30-16:00
Thu: 08:30-11:00, 13:30-16:00
Fri: 08:30-11:00, 13:30-16:00

Person in charge

MS. DUONG THANH TINH

Office staff
Tel: +84 42 215 5546
Email: [email protected]

Expected results

Application Receipt 01 - Application Receipt
Payment Receipt 01 - Payment Receipt

Requirements

For all cases:
1. Application for Establishment Certificate (Appendix I-1)
Application for Establishment Certificate (Appendix I-1) (original)
2. 01 - Libre deuda de patente
Legalized copy of certificate of incorporation (original)
3. 01 - Libre deuda de patente
Certified translation of legalized copy of certificate of incorporation (original)
4. 01 - Libre deuda de patente
Legalized copy of audited financial report (original)
5. 01 - Libre deuda de patente
Certified translation of legalized copy of audited financial report (original)
6. Letter of Appointment of Chief Representative (ENG-VIE)
Letter of Appointment of Chief Representative (ENG-VIE) (original)
The letter of appointment (or labor contract) should mention the salary amount of the chief representative for tax calculation purpose
7. 01 - Libre deuda de patente
Authenticated copy of passport or Vietnamese ID card of the chief representative (original)
8. 01 - Libre deuda de patente
Contract on office lease (original + Simple copy)
The original is required to present at the counter for authenticity checking purpose
In case of submitting the application by the legal representative:
1. 01 - Libre deuda de patente
Passport or Vietnamese ID card of the company's legal representative (original)
to present at the counter
In case of submitting the application by the authorized representative:
1. Power of Attorney
Power of Attorney (original)
regarding establishment of Representative Office
2. 01 - Libre deuda de patente
Passport or Vietnamese ID card of the person submitting application file (original)
to present at the counter

Time frame

Waiting time in queue: Min.  10mn - Max. 45mn
Attention at counter: Min.  10mn - Max.  30mn
Waiting time until next step: Min.  1 day - Max.  3 days

Legal justification

1. Decree No. 72/2006/ND-CP dated 25/07/2006 of the Government detailing the Commercial Law regarding Vietnam-based representative offices and branches of foreign traders
Decree No. 72/2006/ND-CP dated 25/07/2006 of the Government detailing the Commercial Law regarding Vietnam-based representative offices and branches of foreign traders
articles 4, 5, 6, 7
2. Decree No. 120/2011/ND-CP dated 16 December 2011 of the Government amending and supplementing administrative procedures provided in a number of decrees detailing the Commercial Law
Decree No. 120/2011/ND-CP dated 16 December 2011 of the Government amending and supplementing administrative procedures provided in a number of decrees detailing the Commercial Law
Article 2
3. Circular No. 11/2006/TT-BTM dated 28 September 2006 on Vietnam-based representative offices and branches of foreign traders
Circular No. 11/2006/TT-BTM dated 28 September 2006 on Vietnam-based representative offices and branches of foreign traders
Section II.1
4. Circular No. 133/2012/TT-BTC dated 13 August 2012 on the collection, remittance and management of fees for licensing representative offices of foreign traders in Vietnam
Circular No. 133/2012/TT-BTC dated 13 August 2012 on the collection, remittance and management of fees for licensing representative offices of foreign traders in Vietnam
Article 2

Additional information

Number of set of application file: 01 original set.

Further notes:
a. All foreign documents must be legalized and translated into Vietnamese.
b. Legalized documents must be submitted within 03 months after their legalization's date; otherwise, the process of consular legalization must be re-done.

Recourse: Hanoi Industry and Trade Department (HITD)

Entity in charge

Hanoi Industry and Trade Department (HITD)

331 Cau Giay Street , Hanoi
Tel: +84 42 215 5527
Fax: +84 46 269 1288
Email: [email protected]
Website: http://congthuonghn.gov.vn

Unit in charge

Division of Reception and Release

Mon: 08:30-11:00, 13:30-16:00
Tue: 08:30-11:00, 13:30-16:00
Wed: 08:30-11:00, 13:30-16:00
Thu: 08:30-11:00, 13:30-16:00
Fri: 08:30-11:00, 13:30-16:00

Person in charge

MR. TRAN BINH NGHIA

Vice Office Manager
Tel: +84 42 215 5546
Email: [email protected]
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