List of steps

(Total number of steps: 22)

Meet Hanoi Industry and Trade Department (HITD)

Request meeting with HITD

Meet HITD

Obtain consular certification by foreign authorities (2)

Submit application for consular certification

Collect certified documents

Obtain consular legalization by Vietnamese authorities (3)

Submit application for consular legalization

Pay consular legalization fee

Collect legalized documents

Obtain certified translations (2)

Submit documents for translation

Collect certified translations

Obtain authenticated copies of passports or Vietnamese ID cards (2)

Submit passports or Vietnamese ID cards for authentication

Collect authenticated copies of passports or Vietnamese ID cards

Sign contract on office lease (1)

Sign contract on office lease

Obtain Establishment Certificate (3)

Submit application for Establishment Certificate

Verify the status of the application

Collect Establishment Certificate

Obtain authenticated copies of Establishment Certificate (2)

Submit Establishment Certificate for authentication

Collect authenticated copies of Establishment Certificate

Obtain seal and seal registration certificate (2)

Submit application for seal and seal registration certificate

Collect seal and seal registration certificate

Obtain certificate of tax registration (2)

Submit application for certificate of tax registration

Collect certificate of tax registration

Open bank account (1)

Open bank account

Publicize Representative Office's operation (2)

Publish in newspaper

Notify HITD of the Representative Office's operation

Preview & Print

Properties

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	Include recourse information		"Certification sheet" format

Submit application for consular legalization

(last modified: 05/01/2015)

Timeframe ( ver detalles )

Espera hasta paso siguiente

25 mn - 1h 15 mn

1 day - 5 days

Contact details

Consular Department - Ministry of Foreign Affairs

Division of Consular Legalization and Certification

Entity in charge

Consular Department - Ministry of Foreign Affairs

40 Tran Phu street, Ba Dinh district , Hanoi
Tel: +84 43 799 3416/+84 43 799 3340
Email: [email protected]
Website: http://lanhsuvietnam.gov.vn/default.aspx

Unit in charge

Division of Consular Legalization and Certification

Mon:	08:30-11:30, 14:00-16:30
Tue:	08:30-11:30, 14:00-15:30
Wed:	08:30-11:30, 14:00-16:30
Thu:	08:30-11:30, 14:00-16:30
Fri:	08:30-11:30, 14:00-16:30
Sat:	08:30-11:30

Person in charge

Ms. Pham Thi Bich Ngoc

Executive
Tel: +84 43 799 3416

Expected results

Application Receipt (legalization)

Payment Receipt (legalization)

Requirements

Application for consular authentication (Form LS/HPH-2012/TK) (original)
if submit at the counter

Application for consular authentication (Form LS/HPH-2012/TK) (original)
if declare online

Certified copy of certificate of incorporation (original + Simple copy)

Certified copy of audited financial report (original + Simple copy)

Passport or Vietnamese ID card of the person submitting application file (original)
to present at the counter

Addtional requirements in case of proceeding via post:

Passport or Vietnamese ID card of the person submitting application file (Simple copy)

An envelop
enclosed with consular legalization fee and fee for returning dossier by post in accordance with regulations of post company for case submit dossier by post. Note: individual, organization having demand to submit dossier by post may contact with post express company of EMS (http://ems.com.vn/) for implementation.

Time frame

Waiting time in queue: Min. 20mn - Max. 1h

Attention at counter: Min. 5mn - Max. 15mn

Waiting time until next step: Min. 1 day - Max. 5 days

Legal justification

Decree No. 111/2011/ND-CP of the Government of December 5, 2011, on consular certification and legalization
articles 14, 15

Circular No. 01/2012/TT-BNG of the Ministry of Foreign Affairs dated March 20, 2012 guiding a number of provisions of the Government’s Decree No. 111/2011/ND-CP of December 5, 2011, on consular certification and legalization
articles 1, 6, 9, 10, 11, 12, 13

Additional information

If the documents are in languages other than English or Vietnamese, English or Vietnamese translation is required by law to be submitted. However, in practice, such requirement is often waived as for documents in popular languages, such as French, German, Japanese.

Applicant having made online declaration do not have to wait in queue.

Although here we only present the case of legalization performed by Vietnam authorities located in Vietnam, foreign investors may also carry out the procedure with overseas Vietnamese consular posts. Information about overseas Vietnamese consular posts can be found at:
http://www.chinhphu.vn/portal/page/portal/English/TheSocialistRepublicOfVietnam/DiplomaticRelations

Report incorrect information Suggest a simplification

Recourse: Consular Department - Ministry of Foreign Affairs